01 May 2023

ITI application and membership terms and conditions

1. Application and membership general terms and conditions

1.1. These terms and conditions apply to the provision of membership services by the Institute of Translation and Interpreting, a company registered in England and Wales under number 2166933 whose registered office is 141 Milton Keynes Business Centre, Foxhunter Drive, Linford Wood, Milton Keynes, MK14 6GD.

1.2. You are deemed to have accepted the terms and conditions when you submit your application or from the date of any performance of membership services (whichever happens earlier). These terms and conditions are the entire agreement between us.

1.3. We will use our reasonable endeavours to complete the performance of the membership services within the time agreed, however, time shall not be of the essence in the performance of our obligations.

1.4. Membership services are deemed to include but not limited to the provision of member benefits, enabling upgrades, access to member only areas on the ITI website, discounts on events and services, member only advice, use of designatory letters and logos.

1.5. We reserve the right to change these terms and conditions as we deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the ITI website, and you are deemed to have accepted the terms and conditions on your first use of the website following the alterations.  

1.6 Membership of an ITI Network does not constitute individual or corporate membership of ITI nor does membership of ITI grant membership of any ITI Network.

2. Membership Applications

2.1. No application can be reviewed or considered without the application fee having been paid, excluding the Student and Affiliate categories which have no application fees.

2.2. Applicants must be at least 18 years old.

2.3. Application fees paid are non-refundable regardless of whether the applicant is successful in their application.

2.4. It is the applicant’s responsibility, prior to starting the application process, to ensure that they have read and understood the criteria and requirements of the particular category for which they are applying and have established their ability to obtain and provide ITI with the required information within the application period.

2.5. Applicants have 12 weeks from paying the application fee to provide ITI with all the required application information and then submit in one email. Failure to do so within this time period will result in the application being declined as an incomplete submission and the applicant would be required to pay the application fee again and resubmit all information if they wish to reapply in the future.

2.6. ITI reserves the right to request additional information from applicants to establish their suitability to join ITI.

2.7. ITI reserves the right to decline an application at its absolute discretion. ITI’s decision is final, and no correspondence will be entered into.

2.8. By applying, all applicants are confirming that they have read and understood the Application and Membership terms and conditions and agree to abide by ITI's Code of Professional Conduct.

2.9. It is not ITI’s policy to store data once it is no longer required and therefore applicants should retain copies for their own records if they wish to, prior to submitting to ITI.

2.10. Applicants must provide an email address and agree to electronic correspondence for issues central to their application and membership, such as renewals information and updates about membership and governance. Further details can be found in the Privacy notice.

3. Membership applications from individuals

3.1. Individual applications (except Student and Affiliate applications) incur a non-refundable £60 application fee.

3.2. Student and Affiliate applicants are required to pay their annual subscription fee in full when their application has been approved.

4. Membership applications from organisations

4.1. Corporate applications incur a non-refundable £60 application fee.

4.2. ITI will carry out all checks that are deemed relevant to establish a corporate applicant meets ITI’s exacting standards and is suitable to be associated with ITI’s good name and reputation.

5. Membership

5.1. ITI reserves the right to remove or add a category of membership or change the joining criteria requirements without notice.

5.2. Certification seals are available to MITI and FITI, and Corporate LSP and Accredited LSP members, and can only be purchased if the membership renewal fees are up-to-date.

5.3. Membership starts on the day the subscription fee is received for a period of 12 months and this will be the renewal date in subsequent years.

6. Fees and payment

6.1. The full list of fees, charges and methods of payment are available in the Fees page and can change without notice.

6.2. After 30 days, annual subscription fees are non-refundable if membership is resigned for any reason during the membership year. If membership is resigned less than 30 days after the renewal date then the subscription will be returned less a £25 administration fee.

6.3. Application fees are separate to any membership assessment fee or category subscription fee.

6.4. Assessment fees are payable for those wishing to be assessed for Qualified Membership (MITI). Assessment fees are non-refundable if an applicant is unsuccessful in the assessment. Applicants must complete their assessment within 6 months of paying the assessment fee.

6.5. If an applicant no longer wishes to complete the MITI assessment after paying the assessment fee, the fee will be refunded less a £25 administration fee.

6.6. Annual subscription fees become payable once an application is accepted and the applicant/corporate is invited to join ITI.

6.7. Annual subscription fees are not subject to VAT. All other fees are inclusive of VAT.

6.8. ITI will suspend any further provision of membership services and will cancel or charge the non-member rates for future services and events which have been ordered or arranged during the period of membership, if:

6.8.1. the annual subscription is not paid in full by the renewal date,

6.8.2. or the second payment is not received by the sixth month date for 50:50 subscription payments,

6.8.3. or a member resigns within 30 days of the start of their subscription ITI.

6.9. All payments must be made in GBP unless otherwise agreed in writing in advance of the payment.

7. 50:50 payment via Direct Debit for subscription payments

7.1. These terms and conditions apply to members signing up for the 50:50 Direct Debit payment option to pay the annual membership subscription.

7.2. All membership categories, with the exception of Student, first-year Affiliate members and any trial membership packages that may be in place, are eligible to pay via the 50:50 payment option.

7.3. The applicant is deemed to have accepted these terms and conditions when they set up a Direct Debit payment for the 50:50 payment option.

7.4. The Direct Debit payment for the 50:50 payment option will remain in place for the payment of future membership subscriptions unless the member notifies ITI otherwise. 

7.5. ITI membership remains an annual membership and is conditional upon receipt by ITI of cleared funds for the two separate 50:50 payments.

7.6. A member who resigns without making the second 50:50 payment will be liable to pay this amount before they can rejoin as a member in the future. This will be in addition to the rejoining fee and annual subscription due at the time of rejoining.

7.7. When the member signs up for the 50:50 payment option, they reasonably believe that they will have the funds for both payments and will notify ITI immediately if they become aware of any significant change to their financial circumstances which may affect their ability to pay.

7.8. If the initial Direct Debit fails, ITI will contact the member within five working days of being informed of the failed validation or collection, to arrange payment of the total via a different method. If payment via an alternative method is not received within 30 days of the renewal date, the membership will automatically expire.

7.9. If the second Direct Debit fails at the sixth month point, the membership will be suspended immediately until receipt of the remainder of the membership subscription. If this is not received within 5 working days of the Direct Debit failure, the membership will expire alongside all associated benefits.

7.10. Once the membership has expired, the re-joining fee will be applicable.

8. Termination of membership

8.1. ITI can terminate membership immediately if:

8.1.1. the Board deems a member has breached the Code of Professional Conduct. Fees are non-refundable.

8.1.2. Renewal of the annual membership subscription is not paid in full by the annual renewal date, or the second payment received by the sixth month date for 50:50 subscription payments.

8.2. Members are required to give 2 months’ notice in writing before the end of their membership year to cancel their membership.

8.3. Membership will automatically expire if the annual subscription is not paid in full within 30 days of the renewal date, or the second payment is not received by the sixth month date for 50:50 subscription payments.

8.4. Upon resignation or revocation ex-members must return to ITI any property of the Institute including membership certificates, cease using any permitted designations, and remove all references to the Institute and its membership categories from their name, their communications (including electronic), their website, CVs and any advertising material.

8.5. Rejoining fees are applicable once a membership has expired.

9. Intellectual property

9.1. We reserve all copyright and any other intellectual property rights which may subsist in the provision of our membership services. We reserve the right to take any appropriate action to restrain or prevent the infringement of such intellectual property rights.

10. Data Protection

10.1. During the process of application and supplying membership services ITI may gain access to, transfer, store or process personal data of applicants and members. This process takes place as defined within the General Data Protection Regulation (GDPR). Further details can be found in the ITI Privacy notice.