01 May 2020

ITI application and membership terms and conditions

1. Application and membership general terms and conditions

1.1. These terms and conditions apply to the provision of membership services by the Institute of Translation and Interpreting, a company registered in England and Wales under number 2166933 whose registered office is 141 Milton Keynes Business Centre, Foxhunter Drive, Linford Wood, Milton Keynes, MK14 6GD.

1.2. You are deemed to have accepted the terms and conditions when you submit your application or from the date of any performance of membership services (whichever happens earlier). These terms and conditions are the entire agreement between us.

1.3. We will use our reasonable endeavours to complete the performance of the membership services within the time agreed however time shall not be of the essence in the performance of our obligations.

1.4. Membership services are deemed to include but not limited to the provision of member benefits, enabling upgrades, access to member only areas on the ITI website, discounts on events and services, member only advice, use of designatory letters and logos.

1.5. We reserve the right to change these terms and conditions as we deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the ITI website and you are deemed to have accepted the terms and conditions on your first use of the website following the alterations.  

2. Membership Applications

2.1. No application can be reviewed or considered without the application fee having been paid excluding the Student category which has no application fee.

2.2. Applications fees paid are non-refundable regardless of whether the applicant is successful in their application.

2.3. It is the applicant’s responsibility, prior to starting the application process, to ensure that they have read and understood the criteria and requirements of the particular category for which they are applying and have established their ability to obtain and provide ITI with the required documents and information within the application period.

2.4. Applicants have 12 weeks from paying the application fee to provide ITI with all the required application documentation. Application documentation should be gathered by the applicant and then submitted by the applicant to ITI in one email submission. Failure to do so within this time period will result in the application being declined as an incomplete submission and the applicant would be required to pay the application fee again and resubmit all documentation if they wanted to reapply in the future.

2.5. ITI reserves the right to request additional information/documentation from applicants in order to satisfy their suitability to join ITI.

2.6. ITI reserves the right to decline an application at its absolute discretion. ITI’s decision is final and no correspondence will be entered into.

2.7. By applying, all applicants are confirming that they have read and understood the Application and Membership terms and conditions and agree to abide by ITI’s Code of Professional Conduct.

2.8. All documentation pertaining to an application will be deleted from ITI’s records upon completion of the application process. This will be carried out regardless of whether the application to join ITI is accepted or rejected.  It is not ITI’s policy to store documentation once it is no longer required and therefore applicants should retain copies for their own records if they wish to, prior to submitting to ITI.

2.9. Documentation cannot be returned to the applicant once the application process has been completed, therefore only copies of certificates should be provided to ITI and not originals.

2.10. Applicants must provide an email address and agree to electronic correspondence for issues central to their application and membership, such as renewals information and updates about membership and governance. Further details can be found in the Privacy Policy.

3. Membership applications from individuals

3.1. Individual applications (except student applications) incur a non-refundable £60 application fee.

3.2. Student applicants are required to pay their annual subscription fee when they submit their application form.

4. Membership applications from organisations

4.1. Corporate applications incur a non-refundable £60 application fee.

4.2. ITI will carry out all checks that are deemed relevant to establish a corporate applicant meets ITI’s exacting standards and is suitable to be associated with ITI’s good name and reputation.

5. Membership

5.1. ITI reserves the right to remove or add a category of membership or change the joining criteria requirements without notice.

5.2. Certification seals are available to MITI, FITI and Corporate LSP and Accredited LSP members and can only be purchased if the membership renewal fees are up to date.

5.3. If a Member’s direct debit renewal payment fails their invoice will be reissued at the full membership rate.

6. Fees and payment

6.1. The full list of fees, charges and methods of payment are available here and can change without notice.

6.2. After one month annual subscription fees are non-refundable if membership is cancelled for any reason during the membership year. If membership is cancelled within one month of the renewal date then the subscription will be returned less a £25 administration fee.

6.3. Application fees do not form part of any membership assessment fee or category subscription fee.

6.4. Assessment fees are payable for those wishing to be assessed for Qualified Membership (MITI). Assessment fees are non-refundable if an applicant does not pass the assessment.

6.5. Annual subscription fees become payable once an application is accepted and the applicant/corporate is invited to join ITI.

6.6. Fees are inclusive of any applicable VAT.

6.7. If the annual subscription is not paid in full, by the renewal date, ITI can suspend any further provision of membership services and cancel future services which have been ordered or arranged with the member.

6.8. All payments must be made in GBP unless otherwise agreed in writing in advance of the payment.

7. Termination of membership

7.1. ITI can terminate the provision of membership services immediately if:

       7.1.1. the Board deems a member has breached the Code of Professional Conduct. Fees are non-refundable.

       7.1.2. Renewal of the annual membership subscription is not paid in full by the annual renewal date.

7.2. Members are required to give 2 months’ notice in writing before the end of their membership year to cancel their membership.

7.3. A member wishing to cancel membership in the first month of the membership year will be charged an administration fee of £25.

 7.4. Upon resignation or revocation ex-members must return to ITI any property of the Institute including membership certificates, cease using any permitted designations, and remove all references to the Institute and its membership categories from their name, their communications (including electronic), their website, CVs and any advertising material.

8. Intellectual property

8.1. We reserve all copyright and any other intellectual property rights which may subsist in the provision of our membership services. We reserve the right to take any appropriate action to restrain or prevent the infringement of such intellectual property rights.

9. Data Protection

9.1. During the process of application and supplying membership services ITI may gain access to, transfer, store or process personal data of applicants and members. This process takes place as defined within the General Data Protection Regulation (GDPR). Further details can be found in the ITI Privacy Policy.